Executive Assistant

Company Name:
Prudential
Title: Executive Assistant
Location: New Jersey-Newark
Other Locations:
Prudential Investments has an opening for an Executive Assistant to support two Executive Vice Presidents. The candidate should be highly motivated and organized. This candidate must possess excellent skills in the areas of critical thinking, reasoning and writing, in order to perform
administrative
tasks and projects of significant complexity and, at times, difficulty. The candidate should also have a proactive and personable work style with the ability to think and act independently, as well as part of a team.
Responsibilities:
The responsibilities of the position will provide administrative support, including but not limited to the following:
Scheduling of meetings and handling meeting logistics, reservations, setting up conference calls, preparing meeting materials and other scheduling logistics
Screen and respond to routine and non-routine calls. Independently research and respond to a significant portion of manager's email, voicemail, or telephone inquiries.
Manage principals' calendars and email
Coordinate travel arrangements and prepare itineraries Prepare general expense and travel vouchers, and review the accuracy of submitted expense vouchers Maintain files in accordance with records retention policy
Maintain attendance records for the team
Prepare documents in Word, PowerPoint, and spreadsheets in Excel
Prepare correspondence as needed
Special projects as assigned
Communicates sensitive information to senior management/external sources and may often handle confidential information
May compose and release correspondence under supervisor's signature without supervisor's review
May train and/or supervise other administrative assistants or office support, or act as lead
administrative assistant
May distribute work to others and may conduct performance reviews
The successful candidate will have at least five years of executive assistant experience supporting vice presidents and higher
A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity required
High proficiency in project management, attention to detail, prioritization of work and organizational skills required
Excellent interpersonal and communication skills - can interact with all levels in of an organization, internally and externally, with a calm and friendly attitude, especially when dealing with difficult situations
Excellent judgment and discretion required
Administrative and Support Services

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