Secretarial Assistant III
4.
1 Newark, NJ Newark, NJ Part-time Full-time Part-time Full-time 23 hours ago 23 hours ago 23 hours ago Position Details Position Information Recruitment/Posting Title Secretarial Assistant III Job Category AFSCME 1761 (COLT) Department Sch of Law-Nwk, Dean's Office Overview Rutgers Law School is a vibrant community of students, staff and faculty who are committed to the advancement of legal education.
The Faculty Support department of the Law School provides our world class scholars with first level of administrative support in scholarly and academic areas.
This department plays a pivotal role in providing nationally ranked legal education to the Rutgers community.
Posting Summary Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Secretarial Assistant III.
Reporting directly to Budget Manager II, this position provides administrative support to full and part-time faculty (assigned 12-20 faculty).
This position is responsible for and not limited to the following:
Assists with course preparation, evaluation, and research via the Internet and other modern search avenues Makes travel arrangements Prepares expense reports Procures expenses, as required Composes routine correspondence, Assists in the preparation of classroom materials and uses office technology and software Serves as first line of assistance to assigned professors working in a team-oriented and collaborative environment Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.
3.
22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.
3.
22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024.
Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date.
Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System.
Additional information may be found at https:
//futureofwork.
rutgers.
edu.
FLSA Nonexempt Grade 15 Position Salary Annual Minimum Salary 39868.
140 Annual Mid Range Salary 46984.
410 Annual Maximum Salary 54100.
670 Standard Hours 35.
00 Union Description AFSCME - Local 1761 COLT Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees.
For details, please go to http:
//uhr.
rutgers.
edu/benefits/benefits-overview.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience Requires a high school/vocational school education or equivalent, plus one of the following:
a) Four years secretarial experience; b) One year college level study plus three years of any equivalent combination of:
secretarial experience, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination; c) An equivalent combination of secretarial experience and up to two years advanced secretarial training.
Requires demonstrated data entry/word-processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email.
Must be able to communicate effectively.
Must have effective client service skills.
May require shorthand, stenographic, and/or machine transcription skills.
Certifications/Licenses Required Knowledge, Skills, and Abilities Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience.
Demonstrated knowledge and understanding of modern office administration, organization, coordination, facilitation, bookkeeping and report writing.
Excellent communication skills and computer literacy.
Experience with Microsoft Office, Adobe Pro, and WordPerfect Software.
Working knowledge of electronic mail, file sharing, calendaring, and collaboration tools.
Technical ability to perform all tasks, as well as any new technology.
Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions Posting Details Posting Number 24ST0833 Posting Open Date 04/18/2024 Special Instructions to Applicants Notice to AFSCME Local 1761 union members ONLY:
To submit an internal bid, an application must be submitted no later than 9:
00 a.
m.
on Monday 4/29/2024.
Although AFSCME Local 1761 members have priority consideration, outside applications are welcome.
Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 100.
3.
1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Additional infection control and safety policies may apply.
Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.
Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 Newark, NJ Newark, NJ Part-time Full-time Part-time Full-time 23 hours ago 23 hours ago 23 hours ago Position Details Position Information Recruitment/Posting Title Secretarial Assistant III Job Category AFSCME 1761 (COLT) Department Sch of Law-Nwk, Dean's Office Overview Rutgers Law School is a vibrant community of students, staff and faculty who are committed to the advancement of legal education.
The Faculty Support department of the Law School provides our world class scholars with first level of administrative support in scholarly and academic areas.
This department plays a pivotal role in providing nationally ranked legal education to the Rutgers community.
Posting Summary Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Secretarial Assistant III.
Reporting directly to Budget Manager II, this position provides administrative support to full and part-time faculty (assigned 12-20 faculty).
This position is responsible for and not limited to the following:
Assists with course preparation, evaluation, and research via the Internet and other modern search avenues Makes travel arrangements Prepares expense reports Procures expenses, as required Composes routine correspondence, Assists in the preparation of classroom materials and uses office technology and software Serves as first line of assistance to assigned professors working in a team-oriented and collaborative environment Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.
3.
22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.
3.
22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024.
Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date.
Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System.
Additional information may be found at https:
//futureofwork.
rutgers.
edu.
FLSA Nonexempt Grade 15 Position Salary Annual Minimum Salary 39868.
140 Annual Mid Range Salary 46984.
410 Annual Maximum Salary 54100.
670 Standard Hours 35.
00 Union Description AFSCME - Local 1761 COLT Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees.
For details, please go to http:
//uhr.
rutgers.
edu/benefits/benefits-overview.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience Requires a high school/vocational school education or equivalent, plus one of the following:
a) Four years secretarial experience; b) One year college level study plus three years of any equivalent combination of:
secretarial experience, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination; c) An equivalent combination of secretarial experience and up to two years advanced secretarial training.
Requires demonstrated data entry/word-processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email.
Must be able to communicate effectively.
Must have effective client service skills.
May require shorthand, stenographic, and/or machine transcription skills.
Certifications/Licenses Required Knowledge, Skills, and Abilities Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience.
Demonstrated knowledge and understanding of modern office administration, organization, coordination, facilitation, bookkeeping and report writing.
Excellent communication skills and computer literacy.
Experience with Microsoft Office, Adobe Pro, and WordPerfect Software.
Working knowledge of electronic mail, file sharing, calendaring, and collaboration tools.
Technical ability to perform all tasks, as well as any new technology.
Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions Posting Details Posting Number 24ST0833 Posting Open Date 04/18/2024 Special Instructions to Applicants Notice to AFSCME Local 1761 union members ONLY:
To submit an internal bid, an application must be submitted no later than 9:
00 a.
m.
on Monday 4/29/2024.
Although AFSCME Local 1761 members have priority consideration, outside applications are welcome.
Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 100.
3.
1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Additional infection control and safety policies may apply.
Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.
Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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