Administrative Assistant
3.
8 Newark, NJ Newark, NJ Full-time Full-time Estimated:
$47.
6K - $60.
3K a year Estimated:
$47.
6K - $60.
3K a year 6 hours ago 6 hours ago 6 hours ago Ware Malcomb has an exciting opportunity for an Administrative Assistant to join The Administrative Assistant for our Newark office will play a pivotal role in providing comprehensive administrative support.
Responsibilities encompass aiding Office Leaders with their day-to-day tasks, such as scheduling meetings, events, presentations, client interviews, and handling data entry.
Additionally, the assistant will contribute to office operations by managing client/visitor interactions, scheduling employment interviews, and ensuring adherence to office policies and protocols.
Administrative Assistant
Responsibilities:
Ensure general office organization and tidiness, including pantries, conference rooms, and library areas.
Provide general office support, ensuring well-stocked office supplies and overall organization and tidiness for the Atlanta office.
Organize lunch meetings, including setup and cleanup.
Familiarize with office systems such as Deltek VantagePoint, Hubspot, etc.
Sort, distribute, and prepare daily incoming and outgoing mail/FedEx.
Serve as a liaison for the office with the building landlord, Reprographics Company, etc.
Organize office events.
Perform light clerical duties such as data entry (entering/scanning contacts), typing, and filing.
Handle printing, copying, and collating documents and large-size drawings.
Assist in marketing functions, including preparing presentations, brochures, marketing collateral, and supplies, managing social media, and other communication tools and initiatives for each office.
Project Administration
Responsibilities:
Aid in preparing proposals.
Assist in opening project numbers in Deltek Vantagepoint.
Support in generating project reports from Deltek Vantagepoint.
Assist in the intake, filing, and distribution of project-related material submittals in Newforma.
Help with stamping or sealing drawings for the state or city.
Prepare correspondence, such as letters of transmittal, cover letters, etc.
Administrative Assistant Requirements:
Reliable transportation for commute between New York and New Jersey offices Ability to work under pressure and maintain composure Ability to handle multiple tasks at one time Ability to interface courteously and efficiently with staff/visitors Excellent verbal and written communication skills Strong computer skills, including Microsoft Office programs and Internet skills Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.
With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.
Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth.
Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.
Ware Malcomb is recognized as an Inc.
5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group! #LI-Hybrid.
Estimated Salary: $20 to $28 per hour based on qualifications.
8 Newark, NJ Newark, NJ Full-time Full-time Estimated:
$47.
6K - $60.
3K a year Estimated:
$47.
6K - $60.
3K a year 6 hours ago 6 hours ago 6 hours ago Ware Malcomb has an exciting opportunity for an Administrative Assistant to join The Administrative Assistant for our Newark office will play a pivotal role in providing comprehensive administrative support.
Responsibilities encompass aiding Office Leaders with their day-to-day tasks, such as scheduling meetings, events, presentations, client interviews, and handling data entry.
Additionally, the assistant will contribute to office operations by managing client/visitor interactions, scheduling employment interviews, and ensuring adherence to office policies and protocols.
Administrative Assistant
Responsibilities:
Ensure general office organization and tidiness, including pantries, conference rooms, and library areas.
Provide general office support, ensuring well-stocked office supplies and overall organization and tidiness for the Atlanta office.
Organize lunch meetings, including setup and cleanup.
Familiarize with office systems such as Deltek VantagePoint, Hubspot, etc.
Sort, distribute, and prepare daily incoming and outgoing mail/FedEx.
Serve as a liaison for the office with the building landlord, Reprographics Company, etc.
Organize office events.
Perform light clerical duties such as data entry (entering/scanning contacts), typing, and filing.
Handle printing, copying, and collating documents and large-size drawings.
Assist in marketing functions, including preparing presentations, brochures, marketing collateral, and supplies, managing social media, and other communication tools and initiatives for each office.
Project Administration
Responsibilities:
Aid in preparing proposals.
Assist in opening project numbers in Deltek Vantagepoint.
Support in generating project reports from Deltek Vantagepoint.
Assist in the intake, filing, and distribution of project-related material submittals in Newforma.
Help with stamping or sealing drawings for the state or city.
Prepare correspondence, such as letters of transmittal, cover letters, etc.
Administrative Assistant Requirements:
Reliable transportation for commute between New York and New Jersey offices Ability to work under pressure and maintain composure Ability to handle multiple tasks at one time Ability to interface courteously and efficiently with staff/visitors Excellent verbal and written communication skills Strong computer skills, including Microsoft Office programs and Internet skills Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.
With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.
Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth.
Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.
Ware Malcomb is recognized as an Inc.
5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group! #LI-Hybrid.
Estimated Salary: $20 to $28 per hour based on qualifications.
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